Comp Time Accruals

for essential employees who worked on campus March 16- May 23

Q. How much comp time do I have?

A. You should have accrued comp time for every hour that you worked on campus between March 16 and May 23. There has been confusion in some departments about the end date – the correct end date is May 23.

Q. Where is the amount of my comp time written down?

A. Comp time is tracked in the department – your manager should have a record of how much comp time you have. It is a good idea to check with your them to make sure that you both agree about how much time you have now.

Q. How long do I have before this comp time expires?

A. Comp time that you earned between March 16 and May 23 will not expire before June 21, 2021.

Q. What can I use this comp time for?

A. If you are not working your full schedule and need to use your own time to make up the difference, then you can use comp time:

until June 20, 2020 only if you have used up all your vacation and personal time
after June 20, 2020 whether or not you have used up your vacation and personal time

If you are working your full schedule and want to take some time off, then you can use your comp time as usual. There has been confusion in some departments about this. Feel free to share this information with you manager and have them contact Human Resources if they have any questions.

Admin Pay

for employees who did not have enough work for their full scheduled hours March 16-May 23

Q. What happened if I didn’t have enough work for my scheduled hours between March 16 and May 23?

A. The Medical School paid Admin Time to employees who did not work their scheduled hours March 16-May 23. For example, if you usually work 40 hours but you only had 30 hours of work in a week, then you got paid for your 30 hours, and you got 10 hours of Admin Pay.

There has been confusion in some departments about the end date – the correct end date is May 23. If you had to use your own time to get a full paycheck for any time between March 16 and May 23, please talk to your manager to get your time back, or contact SHARE if you run into difficulty.

Q. What happens now if I don’t have enough work for my scheduled hours?

A. You will have to use your own time (vacation, personal and comp time) to make up the difference.

May 23-June 20: You have to use vacation time first. If you don’t have vacation time, you use personal time. If you don’t have personal time, you use comp time.
After June 20: You can use comp time, personal time and vacation time in any order.

If you have used up all your time and still don’t have enough work for your scheduled hours, you and your manager should talk about temporarily reducing your scheduled hours (partial furlough). You may be eligible for unemployment, depending on how big the reduction is. Please contact SHARE for more information.